There are a number of things you need to see to in preparation for a conference, and that includes preparing activities, checking the number of participating guests, and booking and preparing the venue.
It is always advisable to hire a commercial electrician to check that the electrical systems are functioning well before the event itself, and this is particularly true when you are dealing with a conference that intends to consume a lot of power for various reasons: room and stage lighting, air conditioning, setting up a sound system, ensuring the proper setup of any audiovisual equipment, and making sure that all of this equipment is working well and can be used safely by anybody.
As with any other type of electrical work, the basic purpose of any electrical maintenance work is to ensure that everything is fully functioning and working efficiently, and that everything is safe. Safety is always paramount when it comes to dealing with electrical systems.
And when you are dealing with a venue such as those located in a commercial building, as opposed to a residential one, it is advisable to hire a commercial contractor that specializes in the electrical systems of commercial buildings.
As a basic principle, electricians and the specialized commercial electricians work with the same basic principles of electrical systems and maintenance. But handling the electrical needs of a huge commercial building requires specialized services that one can only get from a licensed commercial electrician.
This is because a large commercial building requires maintenance that goes beyond those required by most residential homes: a commercial building usually houses several different rooms, offices, function areas, toilets, kitchens, and offices, all requiring different electrical requirements of their own. One building alone can mean thousands of electrical devices that could require repair or maintenance. Even for a basic one to three rooms that you might require for a brief conference, there are potentially numerous switches, plugs, lighting, heating, CCTV cameras, lamps, installations, and other power-related issues and devices that need to be checked.
One other reason why it is a good idea to check with a commercial electrical contractor before a scheduled conference is that, should there be any kind of emergency, you already have a point of contact whom you have already vetted for their qualifications and experience. They have also already had the chance to look at the electrical systems and devices that will come into play during the conference and had time to gain some familiarity with how things work. Should there be any kind of emergency, whether a fuse blowout, an equipment malfunctioning, or even a power blackout, they would have gained familiarity with the electrical system of the said venue to enable them to implement whatever emergency electrical resolution is feasible within the circumstances. If for any reason there is equipment malfunctioning or an electrical short, they have the expertise to handle the situation, are pretty much already on call before the conference itself, and can resolve the matter as quickly and efficiently as possible as opposed to an electrician only being brought in for the first time after the emergency itself.